TERMS OF SERVICE

    BeeXpro HR recruitment portal and talent pool: www.hr.beexpro.com

    Last updated: 23rd January 2026

    1. Company Information

    The BeeXpro HR platform ("Platform") is operated by Beexpro Consulting Ltd, a company incorporated in Cyprus ("BeeXpro", "we", "us", "our").

    Contact & GDPR inquiries: info@beexpro.com

    2. Scope and Acceptance

    These Terms of Service ("Terms") govern access to and use of the Platform available at hr.beexpro.com by: - Recruiter companies and their authorized users (B2B), and - Individual applicants accessing the Platform via application links or QR codes.

    By accessing or using the Platform, you confirm that you have read and accepted these Terms.

    3. Eligibility and Age Requirements

    3.1 Recruiter Users

    Recruiter users confirm that they: - Act on behalf of a legal entity - Are at least 18 years old - Have authority to bind their organization to these Terms

    3.2 Applicants

    Applicants accessing the Platform confirm that they: - Are at least 16 years old - Are legally entitled to participate in a recruitment process under applicable law

    Applicants under the age of 16 are not permitted to use the Platform.

    4. Description of Services

    BeeXpro HR is an AI-assisted recruitment support platform providing, among others: - AI-supported CV parsing and analysis - AI-generated logic tests, skill tests, and position-specific questionnaires - Candidate scoring, explanations, and recommendations - Optional AI-assisted video interviews conducted by a BXP virtual assistant - Skill and role-based recommendations - Candidate export with BXP scoring insights

    All services are designed to support recruitment decisions and do not replace human judgment.

    5. No Automated Employment Decisions

    The Platform: - Does not make automated employment or hiring decisions - Provides recommendations and analytical support only

    All recruitment, hiring, or rejection decisions are made solely by human recruiters.

    6. AI Use and Limitations

    Users acknowledge that: - AI outputs are probabilistic and may contain inaccuracies - AI-generated results are advisory only - Human review is required for all decisions

    BeeXpro does not guarantee accuracy, suitability, or predictive outcomes.

    7. Applicant Access and Consents

    Applicants access the Platform through links or QR codes provided by recruiter companies or job portals.

    Applicants are required to provide explicit consent for: - Processing of personal data for recruitment purposes - Use of AI-supported tools (e.g. CV parsing, matching, scoring)

    Optional consents may include: - Inclusion in a talent pool / CV promotion - Career-related training or upskilling communication - Marketing communication (always optional and separate)

    8. Talent Pool and CV Promotion (Optional)

    Where applicants provide explicit opt-in consent, their profiles may be retained and processed for consideration in future recruitment opportunities. - Participation is optional - Consent may be withdrawn at any time - Withdrawal does not affect prior recruitment outcomes

    9. Training and Upskilling Communication (Current State)

    At the time of publication: - BeeXpro does not operate an automated training platform - With explicit applicant consent, BeeXpro may contact applicants manually by email to share: - Skill gap insights - Market feedback - Training or upskilling recommendations

    Any future training platform will require updated notice and consent where legally required.

    10. Recruiter Responsibilities

    Recruiter companies are responsible for: - Lawful collection and upload of applicant data - Obtaining valid applicant consents - Compliance with employment and data protection laws

    Recruiters must not: - Upload unlawful or discriminatory content - Use the Platform as the sole basis for hiring decisions - Misuse AI outputs

    11. Data Protection Roles

    For applicant data: - Recruiter company acts as Data Controller - BeeXpro acts as Data Processor

    Details of personal data processing are set out in the Privacy Policy, which forms an integral part of these Terms.

    12. Data Retention

    BeeXpro applies strict retention limits: - Recruitment applicants: Up to 12 months after the recruitment process ends - Talent pool / CV promotion (consent-based): Up to 24 months - Training communication (manual, consent-based): Within the same 24-month consent period - Recruiter/company data: Contract duration plus 24 months

    Encrypted backups may retain data temporarily under strict access controls.

    13. Security and Two-Factor Authentication

    BeeXpro applies appropriate technical and organizational measures. - Two-factor authentication (2FA) is mandatory for recruiter accounts - Users must safeguard access credentials

    BeeXpro may suspend access where security risks are identified.

    14. Fees, Subscriptions, and Payment

    The Platform is offered under Starter, Professional, and Enterprise plans. - Subscriptions are monthly - Auto-renewal applies - Prices are exclusive of VAT - Subscription agreements and payments are handled through Stripe, BeeXpro’s authorized subscription and payment portal

    BeeXpro does not store payment credentials.

    15. Suspension and Termination

    BeeXpro may suspend or terminate access in cases of: - Breach of these Terms - Unlawful or unethical use - Non-payment

    Recruiters may terminate subscriptions according to plan terms. No refunds for partial periods unless required by law.

    16. Intellectual Property

    All Platform technology, AI systems, content, and trademarks are the exclusive property of Beexpro Consulting Ltd.

    17. Disclaimer of Warranties

    The Platform is provided “as is” and “as available”.

    BeeXpro disclaims all warranties, including fitness for purpose and accuracy of AI outputs. BeeXpro does not guarantee that AI-generated outputs will be error-free or suitable for every recruitment context. Users remain responsible for reviewing and validating outputs before making decisions.

    18. Limitation of Liability

    To the maximum extent permitted by law: - BeeXpro is not liable for recruitment decisions or outcomes - BeeXpro is not liable for indirect or consequential damages - Total liability is capped at fees paid in the preceding 12 months

    19. Governing Law and Jurisdiction

    These Terms are governed by the laws of Cyprus, interpreted in alignment with applicable EU law, UK GDPR, and Swiss data protection principles.

    The courts of Cyprus shall have exclusive jurisdiction unless mandatory law provides otherwise.

    20. Changes to These Terms

    BeeXpro may update these Terms. Continued use of the Platform constitutes acceptance of the updated Terms.

    21. Talent Pool (Job Seekers)

    The Talent Pool is an optional service for job seekers. By publishing a talent-pool profile you confirm that:

    • You voluntarily join the Talent Pool and may set your profile to hidden, pause it, or delete it and your associated data at any time from your dashboard.
    • You consent to your profile, assessment results, and (if completed) AI interview being made visible to third-party companies that hold an active Talent Pool subscription, and to those companies contacting you about opportunities.
    • Parts of the assessment — including the optional voice interview — are conducted by artificial intelligence, and AI-generated evaluations may be shown to companies. Final hiring decisions are made by the companies, not by BeeXpro.
    • Inclusion in the Talent Pool does not guarantee interviews, offers, or employment.
    • The information you provide is accurate and does not infringe the rights of any third party.

    Companies accessing the Talent Pool must use candidate data only for legitimate recruitment purposes and in compliance with applicable data-protection law.

    22. Contact

    For legal, privacy, or support inquiries: info@beexpro.com