From draft to signed agreement
- Connect once: a company admin signs in with your Adobe credentials from inside BeeXpro HR and approves access. That is the entire integration project — nothing to configure on Adobe's side, no consultant on yours.
- Prepare the contract: offers and employment contracts are generated from merge-field templates, so company, candidate, role and terms are filled in before anyone opens a text editor.
- Send as an Adobe agreement: the document goes out through your own Adobe Acrobat Sign account — not through a shared vendor account the candidate has never heard of.
- Watch it come back: BeeXpro HR keeps the agreement status in sync automatically and retrieves the signed document for you. The app refreshes state on its own, so nobody has to babysit a second dashboard until legal paperwork completes.
And once the candidate accepts, hiring them is one step: the application becomes an employee record with the offer, documents and interview history still attached.
Why the agreement should carry your name
Plenty of recruiting tools route e-signature through the vendor's own provider account. It technically works, but it costs you three things this integration gives back:
- Recognition. The signature request reaches the candidate from your organization — exactly what a person about to sign an employment contract expects to see.
- Records. Every agreement is filed in your own Adobe Acrobat Sign account: your retention, your archive, your audit position, whether or not BeeXpro HR remains in the picture years later.
- Separation. Connections are made per company. On a shared platform, each customer signs through its own provider account — never a pooled one.
Already covered if you never connect Adobe
E-signature is not gated behind an integration. Out of the box, BeeXpro HR gives every candidate a secure signing link; they draw their signature and it is sealed into the PDF along with a name, email, IP and timestamp audit trail. Connect Adobe Acrobat Sign when your legal team has standardized on it — or use DocuSign or Dropbox Sign if that is where your agreements live instead. The full picture is on e-signature for HR.
| Connection model | Per-company OAuth — your own Adobe Acrobat Sign account |
|---|---|
| Setup effort | A company admin signs in with Adobe; minutes, no developer |
| Sender of record | Your organization, through your Adobe account |
| Status sync | Automatic — the app refreshes agreement status for you |
| Signed document | Retrieved automatically and stored with the offer |
| Fallback | Built-in e-signature works with zero setup |
Frequently asked questions
Do we need Adobe Acrobat Sign before we can send offers?
No. BeeXpro HR includes built-in e-signature that works with zero setup. Adobe Acrobat Sign is for companies that already run agreements through Adobe and want hiring paperwork in the same account.
How does BeeXpro HR know when the candidate has signed?
Status is synchronized automatically: the app refreshes the agreement state on its own and retrieves the signed document once signing completes, so the offer record stays current without anyone checking Adobe manually.
Who sets up the connection?
A company admin, by signing in with your Adobe account from inside BeeXpro HR and approving access. There are no API keys to manage and no developer work on either side.
Can another company on the platform use our Adobe account?
No. Connections are per company and tenant isolation is enforced at the database layer. Each customer connects, and sends through, only its own provider account.